Did you know that not properly displaying mandatory labor law posters in Texas could result in substantial fines? It's important to ensure that your business complies with the latest poster requirements, as it's not only a legal requirement but also essential for workplace transparency.
Essential Posters for Every Texas Employer
Texas Workforce Commission (TWC) mandates the prominent display of multiple workplace compliance posters to ensure that employees are aware of their rights and responsibilities:
- Texas Payday and Unemployment Compensation: Display the Texas Payday Law Poster if subject to the Texas Payday Law exclusively; if your organization falls under both the Texas Payday Law and the Texas Unemployment Compensation Act, the Unemployment and Payday Law poster is necessary.
- Reporting Workplace Violence: Any employer with at least one employee must post a bilingual notice with anonymous reporting instructions for workplace violence to the Department of Public Safety.
- Equal Employment Opportunity (EEO): Required for Texas employers with 15 or more employees. Also mandatory for recipients of federal grants and contracts, regardless of employee count.
Worker's Compensation Information
Understanding worker's compensation requirements is crucial:
- General Worker's Compensation Information: Inform employees about the presence or absence of worker's compensation insurance through designated posters.
- Employer’s Notice of Ombudsman Program: If covered by worker's compensation, this poster should be in both the human resources department and other accessible areas, detailing the Ombudsman Program by the Office of Injured Employee Council (OIEC).
- Notice Regarding Certain Work-Related Communicable Diseases and Eligibility for Workers' Compensation Benefits: This is specifically required for emergency services and state agencies.
- Required Workers' Compensation Coverage: Specifically for government construction projects, ensuring all workers are aware of their coverage.
Additional and Optional Poster Requirements
Depending on your industry, additional posters may be necessary:
- Public Employers - Public employers, including Workforce Solutions Offices, may be required to display additional posters:
- You Have the Right to Not Remain Silent: The Whistleblower Act in Texas prohibits retaliation against public employees who report misconduct. State or local governmental organizations are obligated to inform their employees about their rights by prominently displaying the notice.
- Worker Right to Know Notice: Public employers under the Texas Hazard Communication program are responsible for providing detailed information regarding any hazardous chemicals that employees might encounter during their work.
- Job Service Complaint System: The state workforce agencies, including Texas Workforce Solutions offices, must display a poster for the ETA-approved Job Service Complaint System as required by the U.S. DOL Employment and Training Administration (ETA).
- You Have the Right to Not Remain Silent: The Whistleblower Act in Texas prohibits retaliation against public employees who report misconduct. State or local governmental organizations are obligated to inform their employees about their rights by prominently displaying the notice.
- Federal Requirements: Federal law mandates specific workplace posters for visibility. Requirements vary by statute, so not all employers are obligated to display every notice. Affiliated HR & Payroll’s Poster service can help determine which poster(s) are necessary for your business.
- Temporary Government Job Sites: Like government construction projects, these have their own set of requirements.
While not mandatory, consider displaying posters about child labor laws, and information on filing wage claims under the Texas Payday Law to enhance employee knowledge and compliance readiness.
Do Compliance Posters Require Annual Updates?
Workplace compliance posters are frequently updated to reflect changes in legislation and inflation adjustments, which can occur multiple times per year. Furthermore, new rules may emerge in specific industries, making it crucial for employers to stay abreast of these changes to ensure compliance.
Ensure Compliance with Labor Law Poster Services
Affiliated HR & Payroll offers comprehensive labor law poster services to ensure compliance with state and federal requirements. Their attorney-approved, fully laminated posters include mandatory notices such as OSHA, Federal Minimum Wage, and state-specific postings. The posters feature easy compliance tracking with QR codes and are customized based on location. This service helps businesses avoid fines and lawsuits related to non-compliance.